The regular meeting will be held November 11, 2020, at 7:30 p.m. Members of the public may access the agenda and zoom link by clicking here.
Notice of Meeting – Electronic Meeting
NOTE: THIS MEETING WILL BE HELD ELECTRONICALLY AS AUTHORIZED UNDER THE OPEN MEETINGS ACT, MCL 15.263, ET SEQ., AS AMENDED.
MEMBERS OF THE PUBLIC BODY AND MEMBERS OF THE PUBLIC MAY PARTICIPATE ELECTRONICALLY, AS DESCRIBED BELOW.
Reason for allowing participation by electronic means:
To mitigate the spread of COVID-19, protect the public health, and provide essential protections to vulnerable citizens, in-person contact should be limited. Critical mitigation measures include social distancing and limiting the number of people interacting at public gatherings. This includes public meetings.
Procedure for public participation by electronic means:
The City will be utilizing the video/audio conferencing platform Zoom. Members of the public body will be able to hear and speak to each other for the entire meeting. Except for any closed session portions of the meeting, members of the public will be able to hear (and possibly see) members of the public body during the entire meeting but will only be able to speak during a public comment period.
In order to connect to the meeting through Zoom, a member of the public needs to do the following:
- Install Zoom App on mobile device or phone. Download Zoom Client and install on a PC or MAC
- Click the link provided to join the meeting
- Invitation to the meeting:
Members of the public participating in either public comment via Zoom or telephone will wait in a virtual queue until called during the public comment period. Because of limitations on un-muting and re- muting members of the public, there will be only one public comment period for each meeting.
When public comment is permitted, members of the public will be called one at a time, as would happen during an in-person meeting. A meeting coordinator will determine the order of public speakers. If you want to speak, you must use the "Raise Hand" feature in order for our moderator to know they need to be unmuted. Alternatively, you may use the *9 feature if participating by phone. When you are unmuted you will have three (3) minutes to share your comments to the public body. At the conclusion of your comments or your three (3) minutes, you will be re-muted and then removed from the queue.
How to raise your hand in Zoom
- During a meeting, click on the icon labeled "Participants" at the bottom center of your PCor Mac screen.
- At the bottom of the window on the right side of the screen, click the button labeled "Raise Hand."
Click "Raise Hand" if you want to say something in the meeting. Zoom
Your digital hand is now raised. Lower it by clicking the same button, now labeled "Lower Hand."
The same method can be used to raise your hand in a Zoom meeting on a mobile device, simply tap "Raise Hand" at the bottom left corner of the screen. The hand icon will turn blue and the text below it will switch to say "Lower Hand" while your hand is raised.
Participants may also choose to submit comments that can be read into the record. Comments can be submitted via an electronic form to:
City Clerk Dennise Dryden
City Manager John Martin
Comments shall be submitted before 4:00 p.m. on the day of the meeting.
The City of Sylvan Lake government e-mail addresses of the members of the City Council utilizing this means of meeting are available on the City’s website at:http://www.sylvanlake.org/i_want_to/contact_report_a_problem/city_council/index.php
The City will be following its normal procedures for accommodation of persons with disabilities. Those individuals needing accommodations for effective participation in this meeting should contact the Sylvan Lake City Clerk’s Office at 248-682-1440.
By adopting the meeting agenda for this meeting, Council adopts these meeting rules and procedures, which supplement its existing meeting rules and procedures for Board meetings (City Council, Planning Commission, and Zoning Board of Appeals). Except as otherwise provided above, all other previously adopted City Council meeting rules and procedures shall remain applicable to this meeting.
City Clerk, City of Sylvan Lake